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Getting started

The most important thing new users of the software can do is to complete the training.


Below is information on how paragraphs and tables work, how to edit and interact with them as well as how to navigate Accurri.




Getting help

The quickest and easiest way to get help is by using the User Guide. Within Accurri click the Help icon in the top-right-hand corner of the screen. This will link directly to the help topic about the current screen. For example if help is required about custom report sections, click on the Help icon when in the Report sections screen and the User Guide will open the following page https://files.accurri.com/userguide/index.html?roreportsections.html



For help on how to use the User Guide, see the User Guide topic.


Any issues found with the software should be reported to the support team via email.




Navigating the software

The software is designed to be used with the menus and buttons as the means of navigating between notes and options.




Back

Depending on how and where you navigate in the software a Back icon will appear in the top right-hand corner of the screen. Click it to return the previous screen.





List

The List icon appears at various points within the software and is used as a quick way to return to the 'list' previously displayed. For example in the list of notes to the financial statements after clicking on a note to open it, the List icon will appear. Click it to return to the list of all notes, as an alternative to navigating there using the Report menu.





Bookmark

A note, section, options screen or any screen within a report can be bookmarked to quickly enable it to be accessed again quickly.




Set bookmark

To bookmark a screen when a bookmark is not currently set, click the Bookmark icon in the top-right-hand corner of the screen. Alternatively, click the Set bookmark menu item that appears when the mouse cursor moves over the Bookmark icon. A bookmark will be set for the current screen and the selected tab if applicable..



Update bookmark

To update a bookmark move the mouse cursor over the Bookmark icon and click the Update bookmark menu item that appears. A bookmark will be set for the current screen and the selected tab if applicable.



Jump to bookmark

To jump to a set bookmark, click the Bookmark icon and the software will be redirect to the screen, and tab if applicable, that you set as a bookmark.




Report screens - understanding the controls area

In each report related screen there is a content area (left-hand-side) and controls area (right-hand-side).


In the controls area the following information and options may be shown:


Red

In tables:

- Editable headers

- Manual numbers


e.g.

e.g.


Editable

Manual





Blue

'Accurri Master Chart of Accounts' code

(click to see the on-screen Audit Trail)

Source literature

(click to see the source literature relevant to the section clicked)

e.g.

e.g.

CACAB

ABC118(35)(b)(v)





Green

Content linked from another note/section

Content calculated from various notes/sections

e.g.

e.g.

Linked

Calculated





Click on the filter icon to go to the filtered Trial Balance







Click on the settings icon to show the reporting options for the table or paragraph. If the logged in user has rights, the reporting options are also editable






Each report related screen also contains preview on and off buttons. Turn preview on to see all content that will print, turn preview off to see all available content.




Paragraphs

If a paragraph has a grey background it will not print. If a paragraph has a white background it will print.


Editable paragraphs can be turned on and off via the tickboxes:


The following image shows the possible editable paragraph scenarios, from top to bottom:



Paragraphs are designed to be just that, paragraphs. They should not be filled with a large amount of content. This means the software will handle page breaks automatically. Therefore, content should be split between the many available paragraphs. Do not cram many paragraphs into one physical paragraph.


Data is saved automatically in paragraphs when the cursor leaves the paragraph by clicking somewhere else or pressing TAB on the keyboard. If the print tickbox is enabled and not ticked, then it will be ticked automatically, meaning the paragraph will print, after entering text in a paragraph.




Paragraphs - reset

If a paragraph is a system paragraph and the text within it needs to be reset to the default text, right click the paragraph, select Reset paragraph.




Paragraphs - dependencies

Some editable paragraphs have dependencies on other sections, paragraphs or tables, therefore if these dependencies are off, the tickbox is disabled and the paragraph will not print. Hover the mouse over the Print tickbox to see a tooltip explaining the dependency for more complex scenarios. The following image shows an example:





Paragraphs - Formatting - bold, italic, underline, subscript and superscript

Editable paragraphs can have additional formatting applied. Note that these formatting styles cannot be applied to cells within tables.



Multiple styles can be applied at the same time.


Formatting is retained when text is copied and then pasted into a paragraph. For example, copying bold text from a Word document into a paragraph will mean the text will appear bold within the paragraph. To paste text as plain text, without formatting, use CTRL + SHIFT + V. (Not supported all browsers)


In the top right hand corner of each editable paragraph an Edit paragraph icon will appear when a paragraph is first clicked. Clicking the icon will show the paragraph in a separate window containing buttons that can be used for formatting the text.


In previous versions, text formatting was achieved by wrapping text in tags. For example, {b}Text to be bold{/b} made the text bold, these tags are no longer supported and will appear as text if used.


It is not possible to control the formatting of data within tables, such as bold, italic and underlines, as you can in paragraphs. At a report level Styles can be used to control the table format.



Paragraphs - adding new

New paragraphs can be added almost anywhere in a report.


To do this, right mouse click an existing paragraph, table, image or page break and select New > Paragraph below to insert a new paragraph after the clicked object.


If the New > Paragraph below menu option is not visible, this is because by adding a paragraph it would break a keep with next rule. For example, paragraph 'A' and paragraph 'B' are configured to stay together, a new paragraph will not be able to be inserted between them, as it would break this rule.


The following keep with next options are available for new paragraphs.


  • No
  • Yes - no space

  • Yes - space

This will insert a paragraph and should be used in most cases

This will insert a paragraph and where possible the software will keep it and the following paragraph, table or image together, so they will not split across a page. There will be no blank line between the inserted paragraph and the next report item

This will insert a paragraph and where possible the software will keep it and the following paragraph, table or image together, so they will not split across a page. There will one blank line between the inserted paragraph and the next report item


A setting of 'Yes' would normally only be used to keep a paragraph and following image, table or paragraph from splitting across two pages. Inserting many consecutive paragraphs with a setting of Yes - no space or Yes - space could result in issues with page breaks as it's been instructed to keep the content together when it cannot fit on a page.


Right mouse clicking a user added paragraph will show a Delete paragraph option. This will delete the user paragraph and all data within it. A deleted paragraph cannot be undeleted.




Paragraphs - fields

Fields can be added to paragraphs. A field is can point to a cell within a table, a note number and name, a report variable or a custom variable. If the value of the field changes, the field within the paragraph will automatically update. For example, if a field was inserted for note 7 and the notes were sorted and note 7 became note 6, the text in the paragraph will automatically update to the new note number 6.


Fields are shown in paragraphs as text with a grey background.


To insert a field, right mouse click where the field should be inserted and select Insert field. Then select either:



All variables can have a prefix or suffix added to them. For example, if a currency cell from a table is inserted as a field, the prefix could be the local currency symbol. If inserting a note field and an upper case 'N' was required for the word 'note', untick Include the word 'note' and type a prefix of 'Note '.


If a field shows the value #ERROR, then the report has an issue displaying the field. The best resolution for this is to delete the field and insert it again. #ERROR could be displayed for a number of reasons, including, but not limited to: A table cell used for a field has been deleted. A custom variable used for a field has been deleted.


To edit an existing field, right mouse click the field and click Edit field.


To delete a field, use the keyboard to delete it, or right mouse click the field and click Delete field.


Fields can be formatted with text styles, such as bold. Styles apply to the whole field, it is not possible to make only a part of a field bold.


It is not currently possible to format fields. For example, dates will be displayed in the format shown in the source table, or variable. If a field is numeric and the value is 0, it will be displayed as nil within the report.




Paragraphs - locked

Some paragraphs are locked meaning the text within them cannot be edited. Any variables within the paragraph may be able to edited by using the settings cog to the right of the paragraph. If the wording within a locked paragraph is not what is required, then the locked paragraph can be turned off by removing the tick from the 'Print' tickbox. A new paragraph can then be added and the required text can be typed or copied into it.


There are example of this in the Editing a report topic of the User Guide.




Tables - turning on and off

If a table has a grey background it will not print. If a table has a white background it will print.


Tables can be turned on and off via the print tickboxes next to the table:




Tables - editing

It is not possible to control the formatting of data within tables, such as bold, italic and underlines, as you can in paragraphs. At a report level Styles can be used to control the table format.


Click on a table to edit it.


Data can be input into a table using copy from an external data source and pasted directly into a table. For example, if there is data in an Excel file in cells A1 to D4, that data can be highlighted and copied and then pasted directly into a table to save having to re-key it. Click in the cell within the table where the first value should be pasted and press CTRL+V. Data validation rules will validate the data being pasted, to ensure it is the same block size or alpha characters are not being pasted into a numeric cell or locked cells are not being pasted into,


Table content can be reset with the Reset table button when editing a table. This will reset all descriptions within the table back to what they would have been if no descriptions had been edited. It will also delete any manual figures entered. Any existing data, as described, will be deleted. It is not possible to undo this action.


Unused columns and rows can be shown or hidden using the Show columns and Show rows, All or Used buttons. Filtering to only used columns will hide all of the columns which will not print. Likewise, filtering to only used rows will hide all of the rows which will not print.


By default, zero value rows do not print. A row can be forced to print by right clicking the row and clicking Force row to print. A row which is forced to print will have a green tinted background colour. To turn off Force row to print, right click the row and click Force row to print. Rows can be forced to print on a row by row basis only. There is no option to force multiple, or all rows, to print at once.


Some tables have columns which can be turned on and off when editing the table. To turn a column on or off, click on the table to edit it then click on the Print tickbox above the column. Not all columns can be turned on and off in this way.


The following are the rules of when columns hide and unhide. So to hide a column, delete all values from the column and also delete the column header: This may not be possible for mandatory columns.





Tables - saving

To save changes, click the Save button in the bottom right-hand corner of the edit table pop-up. To discard changes click the Cancel button in the bottom right-hand corner of the edit table pop-up and read the warning before continuing.




Tables - exporting

Most tables can be exported with the Export table button, tables must have a name before they can be exported. To name a table, click on the table to edit it, then type a name in the Table name field. Some tables already have a default name, which can be changed. After editing a table name it must be saved using the Save button before exporting.


Tables which cannot be named cannot be exported. Export table will download an Excel version of the table, which depending upon the table type and content can be imported back into the report using Disclosures. Multiple tables can be exported at the same time in Disclosures.


Once a table is exported it can be edited, where allowed, in Excel and imported back into Accurri. See Disclosures for more information.




Tables - adding new

New tables can be added to almost anywhere in your report. To do this, right mouse click an existing paragraph, table, image or page break and select New > Table below to insert a new table after the clicked object. If the New > Table below menu option is not visible this is because by adding a table it would break a keep with next rule. For example, paragraph 'A' and paragraph 'B' are configured to stay together, it will not be possible to insert a new table between them, as it would break this rule.


The following table types can be added. Click on any table type, in the list below, to view further explanation for adding new tables.



Right mouse clicking a user added table will show a Delete table option. This will delete the user table and all data within it. A deleted table cannot be undeleted.




Add a manual page break

Page breaks are handled automatically by the software and they cannot be changed by the user. It is possible to insert manual page breaks within a note by right mouse clicking a paragraph, table or image and selecting New > Page break after from the context menu. If a paragraph and the following table, paragraph or image are linked and therefore have been told to stay together, it will not be possible to break this link by adding a page break between them.


To put a note on a new page a page break needs to be added at the of the preceding note.


To delete a page break, right mouse click the page break and select Delete page break.




Add an image

Images can be added by right mouse clicking a paragraph, table or image and selecting New > Image after from the context menu. If a paragraph and the following table, paragraph or image are linked and therefore have been told to stay together it will not be possible to break this link by adding an image between them.


Valid image types are either PNG or JPG.


Images are added without any scaling, meaning they are placed in the report 'as is'. If the image is too wide to fit on an A4 page, with the current margin settings, it will not be allowed to be uploaded. If the image is too large to fit on a page a warning will be displayed. The image will have to be reduced in size and uploaded again. If the report margins are changed after an image has been added and that image no longer fits on the page, the image will be cropped in the output. There are no options to rotate, crop, edit or resize images as we believe such actions are better handled in an image editor.


The image resolution will make a difference to the image print width, for example:



Even though the image widths are both 700 pixels, image two would not fit on the page as the print width is too wide for an A4 piece of paper.


Image alignment can be left, centred, or right aligned.


It is not possible to have text wrap around the image to the left or right, if this was a requirement, the text would need to be included within the image itself.


Images could be used for photos or graphs, but they could also be used for inserting an image of a complex table which you must have in the report. To ensure the best possible result when inserting an image of table:



The maximum file size for an image is 2 MB.


To change the image alignment, right mouse click the image and select Edit image, then select a new alignment, the image does not need to be uploaded again.


To replace an image, right mouse click the image and select Edit image.


To delete an image, right mouse click the image and select Delete image. A deleted image cannot be undeleted.


Left mouse click the image to preview it.




Exporting a note or section

Each note and entire section have Export to Word and Export to PDF buttons which will output the note or entire section to the format selected.




Cross-checks

Cross-checks will appear where two or more items do not balance (click on the warning to see a preview of the balances being checked), for example:

***** Warning - Current Period does not balance by 154 *****


Cross-checks can be turned on or off with the Print tickboxes. If the warning is due to a rounding issue, accounts can be rounding in Chart of Accounts.




Chart of Accounts codes

The 'Accurri Master Chart of Accounts Codes' consist of five letters, for example CARTR where:



A full list of codes is available here.




Spell check

Spell check is controlled by the browser being used. Assuming the recommend browser of Chrome is being used, then unrecognised words will be underlined in red. If the unrecognised word is in a paragraph, hold down the CTRL key and right click it to access the Chrome dictionary options.