Video help

Sorting dataSorting data

 

In this video:

  • Sorting report sections
  • Sorting Directors' report
  • Sorting Balance sheet
  • Sorting notes
  • Sorting table rows
  • Sorting table columns

 

Jump to a specific point in the video with the chapters button in the video.

 

 


Notes list features

Image shows the Notes screen in the software. The on-screen options have been labelled with numbers which correspond to the numbers in the table below.

Option Function Notes
1

New note

Adds a new note

  • A note is created with one text block
  • Insert new content in the note using the right click menu
  • Open the new note and click the Delete note button to delete it
2

Sort notes

Sort the notes

3

Export to PDF

Download all notes to PDF file

4

Export to Word

Download all notes to Word file

5

Settings

General settings for all notes

6

Turn note on and off

Turn notes on and off

7

Sections

Select different sections of the notes

  • Select All notes to see all the notes in one group
8

Edit note

Opens the note for editing

  • Same functionality as #11
9

Search

Searches all notes

  • The search bar is only shown when the All notes is selected on the left hand side
10

Show all or used

Shows all or only used notes

  • All: shows all notes
  • Used: shows notes which are on and will print
11

Edit note

Opens the note for editing

  • Same functionality as #8
12

Settings

General settings for the note


Viewing notes

To view all the notes to the financial statements:

  • Navigate to Sections > Notes > All notes or;
  • Under Sections > Notes, select the relevant category in the navigation menu to view all notes within that category

It is possible to hide the unused notes within categories in the navigation menu by switching off Show all notes in the top left hand corner of the screen.


Sorting notes

To sort the order of the notes:

  • Click Sections > All Notes
  • Click the Sort notes button
  • Click on the note name and drag and drop it to a new position

There can be a different order in the statement of financial position and the notes.

  • Sections > Financial position > Sort: will sort items within the face of the statement of financial position, restatement of comparatives note and deed of cross guarantee note
  • Sections > All notes > Sort notes: will sort the notes to the financial statements

As an example in the image below:

  • Cash and cash equivalents is not the first subclass
  • The order of the notes is not sequential:

Image shows an excerpt of an example Statement of financial position. There are current assets listed with note references.


Change orientation of notes

To change the orientation of notes to the financial statements:

  • Select a note from Sections > Notes > All notes. Alternatively, under Sections > Notes, select a note from a category in the navigation menu
  • Click Orientation
  • Select Portrait or Landscape


Include notes in contents page

To include the notes to the financial statements in the contents page of the report:

  • Click Sections > Sections setup
  • Click the edit icon next to the Contents section
  • Set Include notes in contents page to Yes

Note: If a page break has been inserted at the beginning of the note, when the report is output, the note will start on a new page and the software will insert the wording 'continued' in the page header. As a result, for the Include notes in contents page option, if Yes is selected, the note name will be excluded from the contents page. To avoid this issue, the page break should be inserted at the end of the previous note.


Add a notes contents page

To add a separate contents page for notes to the financial statements:

  • Click Sections > All Notes
  • Click the Settings button 
  • Click Yes - With contents page for the Print notes option
  • This can also be turned on or off in Sections setup by selecting Yes - With contents page in print section for Notes to the financial statements

Note: If a page break has been inserted at the beginning of the note, when the report is output, the note will start on a new page and the software will insert the wording 'continued' in the page header. As a result, for the Print notes option, if Yes - With contents page is selected, the note name will be excluded from the notes contents page. To avoid this issue, the page break should be inserted at the end of the previous note.


Change contents page styles

To change the default styles of the contents page or notes contents page:

  • Click Sections > Sections setup
  • Click the edit icon in the Contents or Notes to the financial statements row (if Yes - with contents page) has been selected
  • Set Tab leader to None or select a style
  • Set Spacing to Single, 1.5 lines or Double
  • Set Include notes in contents page to Yes or No
  • Set Contents case to Default, Lowercase, Sentence case, Proper caseUppercase or Capitalise first character

Note: If Insert page numbers in Styles is set to No, then Tab leader for both the contents and notes contents pages will be hidden.


Errors on the contents page

The most common cause of an error on the contents page is due to table of contents markers within a custom section Word document. Custom sections cannot contain table of contents markers.

To check this:

  • Open the custom section within Word
  • Turn on the 'Show paragraph marks'  option
  • Search for markers such as {TC...} or {TOC...} and delete the markers
  • Replace the existing custom section as per the instructions in Sections setup


Change the note name format

To change the note name format:

  • Click the  Report options cog
  • Under Group select, Note name format
  • Set Include 'Note' before note number or Note name format - Include subclass in the financial position notes to Yes or No

Alternatively:

  • Click Sections > All Notes
  • Click the Settings button
  • Set Include 'Note' before note number or Include subclass in the financial position notes to Yes or No

These control the note name format as follows:

Include 'Note' before note number Include subclass in the financial position notes Example

On

On

Note 9. Current assets - cash and cash equivalents

On

Off

Note 9. Cash and cash equivalents

Off

On

9. Current assets - cash and cash equivalents

Off

Off

9. Cash and cash equivalents


Combining current and non-current notes

To combine current and non-current notes:

  • Click the  Report options cog
  • Under Group select, Other disclosures
  • Select Combine notes by class:
    • Yes - Without total or;
    • Yes - With total


Click here to see which notes will combine. There is no option to 'pick and choose' pairings.


Combining other notes

In the  Report options cog  turn on the following options to combine notes:

  • Include accounting policies in relevant note
  • Include income tax in one note
  • Include derivatives in one note
  • Include retirement benefit in one note
  • Include provision movements in one note
  • Include cash flow information in one note
  • Include subsidiaries in the financial position note
  • Include associates in the financial position note
  • Include joint ventures in the financial position note
     


Space between notes

To edit the number of blank lines between each note:

  • Click Sections > All Notes
  • Click the Settings button
  • Select 1, 2 or 3 blank lines for Space between notes